Book an interview with a candidate from their profile.
Why it exists Creates the event, invites everyone, and sends calendar files.
Booking an interview is deceptively multi-step: find a slot, create the event, invite interviewers, email the candidate, generate a video link, and record it against the application so the pipeline reflects reality. Done by hand across a calendar app and an inbox, each of those is a chance to drop something — and a candidate who never received the invitation is a candidate who does not attend. Starting from the applicant page collapses the whole sequence into one form, and the resulting event stays linked to the application so the interview is part of the candidate's record rather than a private diary entry.
How to use it
Open the applicant's detail page.
Click "Schedule Interview".
Enter the "Event Title" and choose an "Event Type".
Select the "Recruiters" who should attend.
Confirm the "Position" and "Candidate" fields.
Set the Date, "Start Time" and "End Time".
Add a "Meeting Link" or generate one.
Tick "Inform invitees by E-mail", choose a "Color", and click "Save Event".
Good to know
Nothing is emailed unless "Inform invitees by E-mail" is ticked — the most common cause of a candidate who never heard about their interview.
Invitation emails carry an .ics attachment so recipients can add the meeting to any calendar.
Add the video link before saving; adding it afterwards means a second message to everyone.
With Google or Microsoft connected, the event lands in your real calendar automatically.
Move the candidate's status too — scheduling an interview does not change it on its own.
One-click Mirotalk, Microsoft Teams or Google Meet meeting links.
Why it exists Removes manual link creation when booking interviews.
The usual video-link dance — switch to Teams or Meet, create a meeting, copy the URL, come back, paste it — takes a minute per interview and is the step most often forgotten, producing the familiar scramble five minutes before a call. Generating the link inside the booking form eliminates both. Mirotalk is the option worth knowing about: it is Canvider-hosted and needs no integration and no account on the candidate's side, which makes it the reliable fallback when a candidate cannot join your corporate platform.
How to use it
In the Schedule Interview modal, scroll to "Meeting Link".
Click "Generate Mirotalk Link" for a Canvider-hosted video room.
Or click "Generate Microsoft Teams link" if Microsoft is connected.
Or click "Generate Google Meet link" if Google is connected.
The link is created and sent automatically from your connected account.
Save the event to distribute it.
Good to know
Mirotalk requires no integration and no candidate account, which makes it the safe default for external interviews.
Teams and Meet links require the matching integration to be connected, and only one of Google or Microsoft can be connected at a time.
Generate the link before saving so it is included in the invitation email.
You can always paste a link from another platform into the field manually instead.
Meeting invitations include a standard calendar file attachment.
Why it exists Lets candidates add interviews to any calendar app.
Candidates use whatever calendar they use — Gmail, Outlook, Apple, something on a phone — and you have no control over which. A plain-text email saying "Thursday at 3pm" relies on them manually creating an entry, and the ones who forget become no-shows that look like disinterest. The .ics file is the universal standard every calendar application understands, so a single click adds the interview with the right time, in the right timezone, including the meeting link. It is a small technical detail that measurably reduces missed interviews.
How to use it
Create or update an interview appointment.
Tick "Inform invitees by E-mail".
Save the event.
Canvider attaches an .ics file to the invitation email.
Recipients click "Add to Calendar" in Gmail, Outlook or Apple Mail.
Good to know
The attachment only exists if "Inform invitees by E-mail" was ticked when saving.
.ics carries the timezone, which is what prevents the classic cross-border scheduling error.
Rescheduling sends an updated file, so edit the existing event rather than creating a new one.
Some corporate mail systems strip attachments — mention the time in the message body as a safety net.
Two-way sync with your connected Google or Microsoft calendar.
Why it exists Keeps Canvider interviews and your work calendar aligned.
Nobody lives in their ATS calendar; they live in the calendar their whole company uses. An interview booked in Canvider that does not appear there is an interview that will be double-booked, and maintaining two calendars manually is a guarantee of drift. Sync removes the duplication by making the two views of the same commitment. It also means colleagues who are not Canvider users — an engineer joining a technical panel — see the interview in the tool they actually check.
How to use it
Connect Google or Microsoft in Settings first.
Open the Dashboard calendar.
Watch for the "Syncing..." indicator in the calendar header.
Events created in Canvider appear in your external calendar.
Create, update or delete events in Canvider and the change propagates.
Good to know
Requires Google or Microsoft to be connected, which needs employer tier 2 or higher.
Only one of Google or Microsoft can be connected at a time — disconnect one before connecting the other.
Make Canvider the place you edit recruitment events; edits made only in the external calendar are the usual source of mismatches.
If events stop appearing, check the connection status panel — an expired session is the most common cause.